Apply online for Basic Disclosure
You are about to apply for Basic Disclosure using our online application process. Before you proceed, you should read the following information.
You can only apply online if your current address is in the UK. If your current address is outside the UK then please apply using the paper application form, more details of which are on the main website.
PLEASE NOTE: the name the applicant puts on the application form is the name that will be printed on the Disclosure Certificate. Your supporting documentation is information that helps us to carry out all necessary enquiries and checks to ensure that we are carrying out checks for the correct individual who has signed the application form. We cannot use this documentation to 'edit' the application form.
The fee for a Basic Disclosure is £25. You will need to pay using a credit or debit card. All major cards are accepted. This will appear as Disclosure Scot Edinburgh GB on your account statement. Please have your card details handy before you proceed.
Also, as of 07:00 on Thursday 4th March 2010, MASTERCARD payments will be subject to the additional layer of security for online transaction, 3-D Secure. Disclosure Scotland are introducing 3D secure for on-line payments and users that are registered with ‘Verified by Visa’, or ‘MasterCard Secure Code’ will be asked to provide their passwords as part of the online payment process.
You will be asked for a copy of your passport, driving licence or national Insurance number. You will not be able to proceed without supplying at least one of these pieces of information.
You will also need to provide:
- Information from a utility bill (gas, electricity or telephone) at your home address
- Your address details covering at least the past five years
- Your employer's address (if the disclosure certificate has to be sent there) should also include the Organisations’ name or a department name and if possible the location of the Organisation within the address i.e. first floor, room 209 etc. to ensure that certificates are correctly delivered on time and without delay.
You will need to provide 3 forms of identification to Disclosure Scotland. These should confirm your name, date of birth and current address, e.g. driving licence, passport, utility bill, rental agreement/mortgage, or bank statement.
You can upload copies of these documents using the 'Browse' facility to search and select files containing the scanned documents as part of this on-line application. However, this is an optional facility and documents can be sent to Disclosure Scotland by other means as explained below.
Please note, each document uploaded on-line has a maximum size of 1 Megabyte.
You can also email or post COPIES of these documents to Disclosure Scotland. Please do not post the original documents.
At the end of the on-line application process, you will be provided with a 18-digit case reference number. If you are sending your supporting documents by post or email, then please ensure that you quote this 18 digit number.
Disclosure Scotland is unable to process your application until these supporting documents are received.
You can send this supporting documentation to us by:
Email - firstname.lastname@example.org
Fax - 0870 609 6996
Post - Disclosure Scotland, Basic EHU, PO Box 250, Glasgow, G51 1YU
Purpose of application
You can apply for a basic disclosure for any purpose. However the contents of a basic disclosure certificate may differ depending on whether the application for the certificate is processed under the legislation that applies in England and Wales or under the legislation that applies in Scotland. A basic disclosure certificate either contains information about every conviction of an applicant or states that there is no such conviction. Conviction takes its meaning from the Rehabilitation of Offenders Act 1974, but it does not include any spent conviction. The Rehabilitation of Offenders Act 1974 sets out rehabilitation periods after which convictions may become spent; different rehabilitation periods apply in England and Wales and in Scotland.
Rehabilitation periods should be determined with reference to the law of the jurisdiction to which the inquiry relates. For example if you are applying for a basic disclosure in connection with an application to work in England or Wales then the question is probably being asked under the laws of England & Wales. It is for you and your prospective employer (in cases where the question is being asked for employment purposes) to identify the applicable governing law. Disclosure Scotland expects that the applicable governing law will normally be the same jurisdiction in which the applicant lives. If this is not the case then the individual should tell us otherwise.
For an application where the home address of the applicant is in England or Wales, the application will be processed under the version of section 112 of the Police Act 1997 and the rehabilitation periods in section 5 of the Rehabilitation of Offenders Act 1974 that apply in England and Wales.
For an application where the home address of the applicant is in Scotland or in a country outwith Great Britain, the application will be processed under the version of section 112 of the Police Act 1997 and the rehabilitation periods in section 5 of the Rehabilitation of Offenders Act 1974 that apply in Scotland.
If you need to demonstrate that your certificate reflects the laws of the other jurisdiction to that determined by your home address then please contact Disclosure Scotland for advice before applying.
You should read this section if you have been convicted of an offence since 10 March 2009 and your sentence includes a compensation order.
If you consider any conviction ‘spent’ under the Rehabilitation of Offenders Act 1974 because you have paid any compensation order included in your sentence then you need to provide evidence to that effect to Disclosure Scotland when applying for a Basic Disclosure. In England & Wales, you can obtain a letter of confirmation from the court when any compensation order has been paid in full. A copy of that letter should be provided to Disclosure Scotland either with your application or separately in confidence if your application is being submitted via a third party. You do not need to discuss any separate submission with any third party. To submit proof of payment independently of submitting an application please click here. You should quote your application barcode or reference number, or your name, current address, and date of birth in your communication.
In Scotland the rehabilitation period for a compensation order is five years from the date of conviction and no proof of payment requires to be submitted.
Obtaining a receipt
A receipt will be generated at the end of your application.
What happens next?
Once we receive your correctly completed application, we aim to issue your disclosure certificate within 14 days. If you want to check on the status of you application, you can contact us:
By phone - on 0870 609 6006
By email - to email@example.com