This section is designed to answer the most basic questions about the PVG Scheme.
Action when the PVG Scheme goes liveJoining the PVG SchemeForm for a PVG Scheme membership application
- Application feeInformation on a Scheme Record
- Time to process an applicationEnhanced disclosure not an optionMaking applications through CRBS
Individuals who are in post and who are doing regulated work, whether or not they have ever had an enhanced disclosure, do not need to do anything when the PVG Scheme goes live.
Organisations do not need to do anything about their existing employees or volunteers who are doing regulated work when the PVG Scheme goes live, whether or not they have had enhanced disclosures.
When an organisation is asking an individual to do regulated work with children and / or regulated work with adults for them for the first time (whether an existing or new member of staff), the organisation should ask the individual to join the PVG Scheme. This is very similar to the decision they would have made about whether they needed to ask for enhanced disclosure.
Individuals who are self-employed, or expect to become self-employed, in a capacity which involves regulated work, may wish to join the PVG Scheme for, or in anticipation of, such work.
Organisations should ask individuals to whom they are offering regulated work with children and / or regulated work with adults for the organisation for the first time to become PVG Scheme members. Organisations can ask existing staff to join the PVG Scheme as part of a continuation of existing practice of re-checking employees or volunteers from time to time. Organisations should not begin a new policy of re-checking existing staff doing regulated work from the start of the PVG Scheme.
There is a new PVG Scheme application form which looks similar to the enhanced disclosure application form although it is a different colour.
Organisations should note that the positions which are eligible for PVG Scheme membership are not quite the same as those eligible for enhanced disclosure and they should check that an individuals’ disclosure application relates to regulated work with children and / or adults. If it does not, they could ask for a basic disclosure and, in some cases prescribed by law, standard disclosure may be available.
Joining the PVG Scheme costs £59 unless the application to join is for an individual who is doing voluntary work for a qualifying voluntary organisationVolunteers doing regulated work for qualifying voluntary organisations are eligible for PVG Scheme membership and disclosure records at no charge. A qualifying voluntary organisation is defined in regulations . It is an organisation which -
• is not a further education institution, a school, a public or local authority, or which is not under the management of a public or local authority; and
• is not conducted primarily for profit, and any profit generated is used to further the objectives of the organisation and not distributed to its members.
This is explained further in chapter 3 of this guidance.. The cost reflects the benefits of PVG Scheme membership which includes cheaper subsequent checks in most cases, reduced bureaucracy and improved protection. The fees are waived for volunteers working for qualifying voluntary organisations joining the PVG Scheme. Qualifying voluntary organisation is defined by law for the purposes of the PVG Scheme but aims to preserve the current arrangements for volunteers (see chapter 3).
A Scheme Record is issued to the individual and the registered body, in the same way as enhanced disclosures were issued. It contains similar information. Unlike an enhanced disclosure, if an individual who is barred applies to join the PVG Scheme, they will not get a Scheme Record but the individual and organisation will be advised by letter that the individual is barred from doing that that type of regulated work.
Joining the scheme and obtaining the first Scheme Record take about the same amount of time as obtaining an enhanced disclosure as the same processes need to be gone through by Disclosure Scotland.
Enhanced disclosure is not available to people who are doing regulated work with vulnerable groups because the Scheme Record is available instead.
CRBSThe Central Registered Body in Scotland (CRBS) is a registered body that countersigns disclosures on behalf of voluntary sector organisations that require them, but are not registered bodies themselves. The majority of applications processed by CRBS are for free checks for volunteers working for qualifying voluntary organisations.
will continue to support organisations in respect of making applications for PVG Scheme membership, in much the same way as they do with enhanced disclosure.